So, getting on the ball here.
Questions: What dates are the people wanting to hit the race interested in? I'd use this to put forth dates to the group.
Once we have this nailed down, I figured accommodations are next. I see the following categories of attendance and accommodations
- Interested in a place to sleep, must have private room that sleeps X (where if X > 2 mad props), willing to pay a few bucks for such an arrangement
- Above, but not willing to pay or are flexible on private part
- Interested in a floor/couch/public area and have a few bucks handy to throw in the pot
- Above, but not willing to pay
- Wanting third-party accommodations
I'd say any money raised would go to "scholarships" to increase attendance, or whatever the group decides. So, dates! then I'll go from there.