Actually CEE TEE, being a noob at headphone events, is still debating exactly how to handle the financial aspects. How does the organizer ensure that he will not lose money in addition to all the time he invested, but also not make an embarrassingly large profit if all goes too well? All seems to be going well so far in terms of projected attendance, as well as raffle donations that have been offered recently. However, I wrote him earlier this evening that I personally would rather deal with the agony of deciding what to do with a surplus than the agony of losing several hundred dollars that would be better spent on a new Schiit amplifier or the like.
How much does a raffle usually generate in a meet this size? I haven't the foggiest. But even if a raffle is the choice, then those who buy raffle tickets are paying the entrance fee for a lot of people who don't, and few will win the prizes. $10-20 at the door is dirt cheap for the opportunity to listen to so much top gear for eight hours, and to talk to so many people who know way more than I do about these toys. Thanks again to Filburt, incidentally, who loaned me his K701 and gave advice at the meet last year, since after hearing it I bought a K702. That's the kind of listening and learning experience that the meets are designed for -- and they're worth paying a nominal fee.
If some veterans of several local or regional meets of this magnitude could weigh in with advice via PM or otherwise, I can assure you that CEE TEE is very receptive to hearing whatever he might learn from history lessons.
Random thoughts on what to do with a surplus: distribute it among the vendors, particularly the raffle donors; buy drinks and appetizers at Max's for everybody from the group who shows up (bad idea--I probably have to leave early, LOL); send a scout to the liquor store to acquire some hooch, making sure to get some 1983 or 1977 port also, not just single malt; reward the hard-working organizer with a new toy from one of the vendors; donate to head-fi Central; ... other?